الأحد، 5 مايو 2013
How to Teach Event Planning
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How to Teach Event Planning
There are many different sides of event planning and if you have been successful with event planning throughout your life then you may go through your life wondering why so many other people have trouble with it. If this is true in your case then you may just have to start considering yourself "gifted" and create an event planning company of all your own! There are many advantages of creating an event planning company, but the main one is that you'll be essentially working for yourself. Even though realistically your business will have clients, you will be able to keep all of the profit you make. Furthermore, many event planners that market themselves as a huge business oftentimes will make a great deal of money when planning a wedding or other large, public event!
On the other hand if you cannot handle everything in your event planning business by yourself then one option you may want to try is to take on an assistant. Of course, you will more than likely have to teach the person everything that you know and have learned about event planning itself, but using an assistant throughout your job could easily take a big load off of your shoulders! Here are some important guidelines, though, if you absolutely have to teach event planning to your assistant or another person, though:
The Customer Gets What They Want
Even though most businesses use this slogan as their motto, event planning specialists really have to do what is necessary so that their clients and customers get what they want. After all, the customer is the one coming to them for help and chances are that they simply don't know where to find the right tools that they need to plan an event. Additionally, restaurants are the most popular stores for saying that the customer is always right and should get what they want, but everyone knows that oftentimes this rarely happens! For this reason, though, event planners and their assistants must do everything possible to make the client comfortable and confident in their decision of choose them as an event planning specialist!
Organization Skills
Right below the issue of customer service are organizational skills. There is literally no event planning specialist without superb organizational skills and with all the dates, occasions, and events they have to plan organizational skills should be at the top of their list. Event planning assistants, though, too have a responsibility to organization. Whether it is simply showing up on time or making sure that all the event props are set into place at the appropriate time, organization is important for everyone who gets in the event planning business!
There are plenty of other skills, of course, that are important to an event planning specialist that must be passed off to their assistant! All event planners, however, usually have organizational and people skills, which are two crucial elements of the personality of an event planning professional so that they are able to succeed with all their clients!
There are many different sides of event planning and if you have been successful with event planning throughout your life then you may go through your life wondering why so many other people have trouble with it. If this is true in your case then you may just have to start considering yourself "gifted" and create an event planning company of all your own! There are many advantages of creating an event planning company, but the main one is that you'll be essentially working for yourself. Even though realistically your business will have clients, you will be able to keep all of the profit you make. Furthermore, many event planners that market themselves as a huge business oftentimes will make a great deal of money when planning a wedding or other large, public event!
On the other hand if you cannot handle everything in your event planning business by yourself then one option you may want to try is to take on an assistant. Of course, you will more than likely have to teach the person everything that you know and have learned about event planning itself, but using an assistant throughout your job could easily take a big load off of your shoulders! Here are some important guidelines, though, if you absolutely have to teach event planning to your assistant or another person, though:
The Customer Gets What They Want
Even though most businesses use this slogan as their motto, event planning specialists really have to do what is necessary so that their clients and customers get what they want. After all, the customer is the one coming to them for help and chances are that they simply don't know where to find the right tools that they need to plan an event. Additionally, restaurants are the most popular stores for saying that the customer is always right and should get what they want, but everyone knows that oftentimes this rarely happens! For this reason, though, event planners and their assistants must do everything possible to make the client comfortable and confident in their decision of choose them as an event planning specialist!
Organization Skills
Right below the issue of customer service are organizational skills. There is literally no event planning specialist without superb organizational skills and with all the dates, occasions, and events they have to plan organizational skills should be at the top of their list. Event planning assistants, though, too have a responsibility to organization. Whether it is simply showing up on time or making sure that all the event props are set into place at the appropriate time, organization is important for everyone who gets in the event planning business!
There are plenty of other skills, of course, that are important to an event planning specialist that must be passed off to their assistant! All event planners, however, usually have organizational and people skills, which are two crucial elements of the personality of an event planning professional so that they are able to succeed with all their clients!
Gifts for the Event Planning Professional
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Gifts for the Event Planning Professional
When it comes to giving birthday gifts, Christmas gifts, or presents for another type of occasion there are many questions surrounding which types of gifts to give to whom. One individual that is really troubling, but has plenty of options, is the event planning professional. There are plenty of gift ideas for the event planning professional, but some of the gifts that could be given to him or her just seem like a no-brainer that they are rarely ever thought of. However, if you know of an event planner and there is a special occasion coming up where a present needs to be purchased for him or her then here are some great suggestions any event planner would love to receive:
A Brand New Organizer
There are all different types of organizers on the market today and chances are that a smart event planning professional will have some type of schedule book or contraption to keep track of all the different events that he or she needs to have planned. However, not knowing what type of organizer that the event planner has will make purchasing an organizer all the more difficult. On the other hand, one suggestion to use when looking for the perfect gift is to just buy the latest organizer or scheduler that has hit the markets. An example of this would be a Palm Pilot system or even a new Blackberry handheld organizer. Both of these systems will allow anyone to utilize a contact list that will allow virtually all of their contacts in one place as well as a little calendar so they'll be able to keep track of all their events!
Portable USB Flash Drives
The perfect gift for anyone who needs extra space, especially when they're traveling. A portable USB flash drive could be the perfect gift, though, because event planning professionals usually have some sort of information that they need to store digitally! If you do decide to buy that special person a portable flash drive, however, one suggestion for a gift would be to buy one that is large enough to accommodate a lot of information at one time. There are all sizes of flash drives, but finding one that is at least 10 Gigabytes would be best for someone who is serious about event planning and marketing their own business.
Address Book or Contact Book
Another gift that would be great for an event planning professional would be an address or contact book. Even though contact lists are usually stored digitally in today's world, there are always situations that occur that could suddenly render your piece of technology useless! For this reason it's always a great idea to have hard-copy backups of the information that you need most!
There are plenty of other gifts that would come in handy for an event planning professional, such as a beeper, a new cell phone, or even writing utensils! However, the things listed above are certain to be a big hit with anyone who receives them!
When it comes to giving birthday gifts, Christmas gifts, or presents for another type of occasion there are many questions surrounding which types of gifts to give to whom. One individual that is really troubling, but has plenty of options, is the event planning professional. There are plenty of gift ideas for the event planning professional, but some of the gifts that could be given to him or her just seem like a no-brainer that they are rarely ever thought of. However, if you know of an event planner and there is a special occasion coming up where a present needs to be purchased for him or her then here are some great suggestions any event planner would love to receive:
A Brand New Organizer
There are all different types of organizers on the market today and chances are that a smart event planning professional will have some type of schedule book or contraption to keep track of all the different events that he or she needs to have planned. However, not knowing what type of organizer that the event planner has will make purchasing an organizer all the more difficult. On the other hand, one suggestion to use when looking for the perfect gift is to just buy the latest organizer or scheduler that has hit the markets. An example of this would be a Palm Pilot system or even a new Blackberry handheld organizer. Both of these systems will allow anyone to utilize a contact list that will allow virtually all of their contacts in one place as well as a little calendar so they'll be able to keep track of all their events!
Portable USB Flash Drives
The perfect gift for anyone who needs extra space, especially when they're traveling. A portable USB flash drive could be the perfect gift, though, because event planning professionals usually have some sort of information that they need to store digitally! If you do decide to buy that special person a portable flash drive, however, one suggestion for a gift would be to buy one that is large enough to accommodate a lot of information at one time. There are all sizes of flash drives, but finding one that is at least 10 Gigabytes would be best for someone who is serious about event planning and marketing their own business.
Address Book or Contact Book
Another gift that would be great for an event planning professional would be an address or contact book. Even though contact lists are usually stored digitally in today's world, there are always situations that occur that could suddenly render your piece of technology useless! For this reason it's always a great idea to have hard-copy backups of the information that you need most!
There are plenty of other gifts that would come in handy for an event planning professional, such as a beeper, a new cell phone, or even writing utensils! However, the things listed above are certain to be a big hit with anyone who receives them!
Event Planning Software
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Event Planning Software
There are probably hundreds of thousands of event planning professionals in the world and there are probably many more that don't publicly advertise their business even though they routinely act as event planning specialists for many of their clients throughout their city and surrounding area. Along with event planning, though, comes the need for a lot of technological help. Even though it is quite possible to remember everything you need to know and store information in your brain along with physically writing it down, chances are that event planning professionals and those that run event planning services from their home use some sort of technological organizational tool, such as a Palm Pilot or a Blackberry!
There are plenty of other tools on the market, though, that are designed to help with event planning. One of these tools is event planning software that can either be purchased from retail stores, manufacturers, or even from the World Wide Web. Nevertheless, though, these event planning software installations will truly be able to help improve event planning skills along with helping to keep organized while keeping the events straight. Here are some of the other benefits of professional event planning software, though:
Reporting Capabilities: As an event planning professional chances are that you will have a need to give either your clients or someone else you are working with professional reports about the daily activity of your business. In addition, though, reports for your event planning business may also contain information for your clients about the work that you have done for the day and the whole time that you've been working for them. These types of reports are essentially called timing logs and they track everything that an event planning professional does for his or her clients and keeps track of the amount of time spent as well. Much of the event planning software, though, contains these types of reports that are popular to hand out.
Confirmation Emails: Event planning software also contains a setting so that event planners are able to automatically send out confirmation emails to the guests-of-honor and attendants of the event as well. These confirmation emails will usually be filled with reminders about the big event and they are actually a helpful to have at your disposal because they not only will remind people about the event, but it will more than likely increase the amount of people attending the event as well!
Credit Card Processing: Any event planning professional knows that collecting payments for various reasons when planning large events is important! Whether you are trying to solicit donations from the attendees or the event requires a monetary fee that is mandatory, most all event planning software contains some form of automatic credit card processing tool!
There are plenty of other benefits to having an event planning software on you computer, though. In addition to everything listed above, some of the other benefits include being able to print off nametags for the event as well as being able to keep track of where money is being sent to as well! All in all, event planning software can be a great help to those professionals who need just a little extra organization and time-savers!
There are probably hundreds of thousands of event planning professionals in the world and there are probably many more that don't publicly advertise their business even though they routinely act as event planning specialists for many of their clients throughout their city and surrounding area. Along with event planning, though, comes the need for a lot of technological help. Even though it is quite possible to remember everything you need to know and store information in your brain along with physically writing it down, chances are that event planning professionals and those that run event planning services from their home use some sort of technological organizational tool, such as a Palm Pilot or a Blackberry!
There are plenty of other tools on the market, though, that are designed to help with event planning. One of these tools is event planning software that can either be purchased from retail stores, manufacturers, or even from the World Wide Web. Nevertheless, though, these event planning software installations will truly be able to help improve event planning skills along with helping to keep organized while keeping the events straight. Here are some of the other benefits of professional event planning software, though:
Reporting Capabilities: As an event planning professional chances are that you will have a need to give either your clients or someone else you are working with professional reports about the daily activity of your business. In addition, though, reports for your event planning business may also contain information for your clients about the work that you have done for the day and the whole time that you've been working for them. These types of reports are essentially called timing logs and they track everything that an event planning professional does for his or her clients and keeps track of the amount of time spent as well. Much of the event planning software, though, contains these types of reports that are popular to hand out.
Confirmation Emails: Event planning software also contains a setting so that event planners are able to automatically send out confirmation emails to the guests-of-honor and attendants of the event as well. These confirmation emails will usually be filled with reminders about the big event and they are actually a helpful to have at your disposal because they not only will remind people about the event, but it will more than likely increase the amount of people attending the event as well!
Credit Card Processing: Any event planning professional knows that collecting payments for various reasons when planning large events is important! Whether you are trying to solicit donations from the attendees or the event requires a monetary fee that is mandatory, most all event planning software contains some form of automatic credit card processing tool!
There are plenty of other benefits to having an event planning software on you computer, though. In addition to everything listed above, some of the other benefits include being able to print off nametags for the event as well as being able to keep track of where money is being sent to as well! All in all, event planning software can be a great help to those professionals who need just a little extra organization and time-savers!
Event Planning: One Week Before the Event
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Event Planning: One Week Before the Event
As the story goes, there are actually very many people who actually do not have the best of event planning skills. If it were up to many people throughout the world many of the event planning responsibilities would not be done until the last minute or the week before the event. However, if one is going to truly excel with their event planning skills then the first idea that one must get his or her mind wrapped around is that organization is crucial to having a successful large event. Many large events are scheduled at least a year before the date of the actual event, which leaves plenty of time for event planning and other important duties. The big issues should be taken care of as soon as the event is known about, but what follows are some things that an event coordinator should do about one week before the scheduled event:
Last Minute Details
If you were not solely responsible for the event planning duties of the large scheduled event then chances are that you designated some of the responsibilities out to different sub-committees and sub-groups so that things would get accomplished in no time flat! One week before the event, though, the main leader should meet with all of the sub-committees and groups in order to go over last minute details. Much of this might typically be called "housekeeping" issues, but they are still very important to the event planning mentality and making sure that everyone is on the same page that close to the event!
Follow Up Phone Calls
Another thing that must be done one week before the scheduled event when performing event planning duties is follow-up phone calls. Follow-up phone calls are very important because there are some people for whom the event could have slipped their mind. The most important people that phone calls must be placed to, though, include the entertainer for the event, the main speaker, the food caterer, the music group (if any), and whoever else was hired to help with the main event!
Gather Volunteers
It is highly likely that the day of the event that you will be rushing around trying to get a lot of things done at once. For this reason, though, gathering volunteers to help with small things, including initial registration and check-in of attendees, is very important! Any event planning professional knows that volunteers are frequently used, and there are very good reasons that they may be put to work the day of and throughout the whole event!
Of course there are many other things that one should do the week before the main event takes place. For example, a few of the other last-minute event planning details that were not discussed above include confirming the number of people that are attending the event, making seating arrangements if any, creating nametags for the people attending as well as the people who are volunteering for the event, and distributing last-minute flyers and advertisements. It is important that everything goes according to plan when it comes to the actual date of the event and all of these things are important to making sure everything is right on schedule!
As the story goes, there are actually very many people who actually do not have the best of event planning skills. If it were up to many people throughout the world many of the event planning responsibilities would not be done until the last minute or the week before the event. However, if one is going to truly excel with their event planning skills then the first idea that one must get his or her mind wrapped around is that organization is crucial to having a successful large event. Many large events are scheduled at least a year before the date of the actual event, which leaves plenty of time for event planning and other important duties. The big issues should be taken care of as soon as the event is known about, but what follows are some things that an event coordinator should do about one week before the scheduled event:
Last Minute Details
If you were not solely responsible for the event planning duties of the large scheduled event then chances are that you designated some of the responsibilities out to different sub-committees and sub-groups so that things would get accomplished in no time flat! One week before the event, though, the main leader should meet with all of the sub-committees and groups in order to go over last minute details. Much of this might typically be called "housekeeping" issues, but they are still very important to the event planning mentality and making sure that everyone is on the same page that close to the event!
Follow Up Phone Calls
Another thing that must be done one week before the scheduled event when performing event planning duties is follow-up phone calls. Follow-up phone calls are very important because there are some people for whom the event could have slipped their mind. The most important people that phone calls must be placed to, though, include the entertainer for the event, the main speaker, the food caterer, the music group (if any), and whoever else was hired to help with the main event!
Gather Volunteers
It is highly likely that the day of the event that you will be rushing around trying to get a lot of things done at once. For this reason, though, gathering volunteers to help with small things, including initial registration and check-in of attendees, is very important! Any event planning professional knows that volunteers are frequently used, and there are very good reasons that they may be put to work the day of and throughout the whole event!
Of course there are many other things that one should do the week before the main event takes place. For example, a few of the other last-minute event planning details that were not discussed above include confirming the number of people that are attending the event, making seating arrangements if any, creating nametags for the people attending as well as the people who are volunteering for the event, and distributing last-minute flyers and advertisements. It is important that everything goes according to plan when it comes to the actual date of the event and all of these things are important to making sure everything is right on schedule!
Vacation Event Planning on a Budget
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Vacation Event Planning on a Budget
Deciding to take a vacation can be one of the most fun things that you ever do in your life for yourself and for your family, however, event planning for the big vacation can be a big problem altogether. If you're trying to decide what would be fun for the whole family, yet are also trying to stick to a budget then there may be some conflicts with those two ideas. Nevertheless, though, event planning on a budget and choosing a fun place for your family is definitely possible, but it only take a little bit of creativity and ingenious thoughts to pull off!
How Much Money to Spend
One of the definite things that you should consider when event planning for your vacation is how much money you'll spend in order to make it happen. Of course, how much money you spend involves the transportation getting to and from the place where you and your family will be staying, spending money on the trip for souvenirs and other gifts, as well as money for necessary expenses like food should all be separated into separate categories and divided up before the whole family goes on vacation. Deciding how much money is spent for the whole vacation and making a list of all the things that are important, such as those expenses described above, is very crucial to your event planning budget plan!
Decide How Long You'll Stay
Event planning for any type of vacation can be a difficult thing to do, but the first and foremost deadline that you'll want to set if you do have a budget is how long you'll stay at your destination. Many people simply think that they can plan open-ended vacations with no set departure date (especially if a car is being driven for transportation) but sticking to the budget should be the best plan possible if you don't have that much money already in the bank! Your whole vacation doesn't have to be ruined just because a deadline is set for the end of your vacation, but deciding when you'll leave your vacation is important to getting back home to school and work!
Giving Children Allowances
Vacationing for the whole family can often be a difficult thing to do. When event planning for the whole family's vacation, though, if it's important to stick to a budget then it is also important to make your children realize that there is a limited amount of money and resources that they are allowed to spend while on vacation also. Even though they may not realize the concept of a budget when taking your vacation (depending on how old they are), one good technique to use is to actually give them their whole allowance for the week and tell them that it is their budgeted allowance. This way when they spend it all they will have to realize that all they had was all the money that you did give them.
All in all, event planning for a family vacation doesn't have to be a difficult task, although many people choose to make it one. Deciding on the specifics of a vacation, though, if a budget has to be stuck to, is a very important principle to not overspending!
Deciding to take a vacation can be one of the most fun things that you ever do in your life for yourself and for your family, however, event planning for the big vacation can be a big problem altogether. If you're trying to decide what would be fun for the whole family, yet are also trying to stick to a budget then there may be some conflicts with those two ideas. Nevertheless, though, event planning on a budget and choosing a fun place for your family is definitely possible, but it only take a little bit of creativity and ingenious thoughts to pull off!
How Much Money to Spend
One of the definite things that you should consider when event planning for your vacation is how much money you'll spend in order to make it happen. Of course, how much money you spend involves the transportation getting to and from the place where you and your family will be staying, spending money on the trip for souvenirs and other gifts, as well as money for necessary expenses like food should all be separated into separate categories and divided up before the whole family goes on vacation. Deciding how much money is spent for the whole vacation and making a list of all the things that are important, such as those expenses described above, is very crucial to your event planning budget plan!
Decide How Long You'll Stay
Event planning for any type of vacation can be a difficult thing to do, but the first and foremost deadline that you'll want to set if you do have a budget is how long you'll stay at your destination. Many people simply think that they can plan open-ended vacations with no set departure date (especially if a car is being driven for transportation) but sticking to the budget should be the best plan possible if you don't have that much money already in the bank! Your whole vacation doesn't have to be ruined just because a deadline is set for the end of your vacation, but deciding when you'll leave your vacation is important to getting back home to school and work!
Giving Children Allowances
Vacationing for the whole family can often be a difficult thing to do. When event planning for the whole family's vacation, though, if it's important to stick to a budget then it is also important to make your children realize that there is a limited amount of money and resources that they are allowed to spend while on vacation also. Even though they may not realize the concept of a budget when taking your vacation (depending on how old they are), one good technique to use is to actually give them their whole allowance for the week and tell them that it is their budgeted allowance. This way when they spend it all they will have to realize that all they had was all the money that you did give them.
All in all, event planning for a family vacation doesn't have to be a difficult task, although many people choose to make it one. Deciding on the specifics of a vacation, though, if a budget has to be stuck to, is a very important principle to not overspending!
Event Planning: Hiring an Assistant
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Event Planning: Hiring an Assistant
Chances are that if you have ever been in charge of event planning then you some that it takes some major discipline in order to be able to pull it off. There are plenty of good things about having a lot of event planning experience, although many people and even professional event planners feel the strain of all the responsibilities and duties at some point in their career. If this is your case, though, one option that you may have is to actually hire an assistant so that more things will get done on a regular basis without shouldering all of the responsibilities yourself. Here are some good reasons, though, that you might want to hire an assistant for your event planning business career:
Two Heads are Better than One
One reason that you may want to hire an assistant is so that you'll have a person to bounce ideas off of. When it comes to brainstorming and thinking of ideas for specific events there may not always be someone there for you to bounce ideas off of. On the other hand, hiring an assistant will provide you with someone to brainstorm with and that person will actually be able to give you their full thoughts on the issues as well! It's always a good thing to be able to think with two different minds and an assistant can help you do just that.
More Things will Get Done
Another reason that hiring an assistant is a great idea is because it will allow you to get more things done then you have time for. Everyone only has twenty-four hours in a day, which makes getting everything done at once almost impossible to do. On the other hand, an assistant will be able to run errands, make sure that props for the event are set in place, as well as provide the guests of honor with their essential information as well when it's time to do so.
When hiring an assistant, though, one thing to remember is that you don't necessarily need to pay them a whole lot in order to get their help. Of course, if you're a large event planning business then chances are that you'll actually be able to afford to pay the assistant a decent wage, but it definitely is not required. Another tip that event planning professionals should remember is that assistants, even though they may be your best friend eventually, are not the owners of the business. Even though they may help guide you into good decisions to make, assistants should not be allowed control over any aspect of the business simply because it was not created as a partnership in the first place.
Of course there are always going to be advantages and disadvantages of hiring an assistant anyway. If you're the type of person that actually needs an assistant because you may just lose your head because it wasn't attached to your body (i.e. scatter-brained) then hiring an assistant may be the best thing for you. All in all, though, hiring an assistant for your event planning business needs to be handled with the utmost care!
Chances are that if you have ever been in charge of event planning then you some that it takes some major discipline in order to be able to pull it off. There are plenty of good things about having a lot of event planning experience, although many people and even professional event planners feel the strain of all the responsibilities and duties at some point in their career. If this is your case, though, one option that you may have is to actually hire an assistant so that more things will get done on a regular basis without shouldering all of the responsibilities yourself. Here are some good reasons, though, that you might want to hire an assistant for your event planning business career:
Two Heads are Better than One
One reason that you may want to hire an assistant is so that you'll have a person to bounce ideas off of. When it comes to brainstorming and thinking of ideas for specific events there may not always be someone there for you to bounce ideas off of. On the other hand, hiring an assistant will provide you with someone to brainstorm with and that person will actually be able to give you their full thoughts on the issues as well! It's always a good thing to be able to think with two different minds and an assistant can help you do just that.
More Things will Get Done
Another reason that hiring an assistant is a great idea is because it will allow you to get more things done then you have time for. Everyone only has twenty-four hours in a day, which makes getting everything done at once almost impossible to do. On the other hand, an assistant will be able to run errands, make sure that props for the event are set in place, as well as provide the guests of honor with their essential information as well when it's time to do so.
When hiring an assistant, though, one thing to remember is that you don't necessarily need to pay them a whole lot in order to get their help. Of course, if you're a large event planning business then chances are that you'll actually be able to afford to pay the assistant a decent wage, but it definitely is not required. Another tip that event planning professionals should remember is that assistants, even though they may be your best friend eventually, are not the owners of the business. Even though they may help guide you into good decisions to make, assistants should not be allowed control over any aspect of the business simply because it was not created as a partnership in the first place.
Of course there are always going to be advantages and disadvantages of hiring an assistant anyway. If you're the type of person that actually needs an assistant because you may just lose your head because it wasn't attached to your body (i.e. scatter-brained) then hiring an assistant may be the best thing for you. All in all, though, hiring an assistant for your event planning business needs to be handled with the utmost care!
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